Custom forms

Custom farm forms that keep your records audit-ready

The records your audit asks for, filled in by the people doing the work.

Build your own checklists and records: applications, attendance, hygiene, warehouse counts. Your team fills them in on the phone, with photos. Every response records who filled it in and when, and you download it to Excel.

Book a 20-minute demo See how it works
arloagro.com / custom-forms
Agrochemical application record form in Arlo with its fields, the required ones, and the ones that only show when another answer is Yes

Custom Form: Agrochemical application record

Fields

Add Field
Name Color Type Visible If Required Description Actions
Application Date Date and Time -- Time the application started
Lot Association (Lot) -- --
Supply Applied Association (Supply) -- Commercial product from the warehouse
Rate Per Liter Number -- cc of product per liter of mix
Spray Volume Number -- Liters of mix applied
Total Product Calculated --

--

 Rate per liter × volume, in cc
Applicator Association (Contractor) -- --
Full Protective Equipment Worn? Yes/No --

--

 --
Any Drift Or Spill? Yes/No --

--

 Check Yes even if it was small
Spill Description Textarea Any Drift Or Spill? - Yes What happened, how much product, what...
Spill Photo Photo/File Any Drift Or Spill? - Yes --

Records get filled in from memory. The week before the audit.

Today

  1. Capturing the data is the hardest part.

    Whoever does the work is also the foreman and the agronomist, so the log sheet gets left for later.

  2. Every record gets written twice.

    Once on paper in the lot, and again in Excel at the office, if anyone has the time.

  3. Every new format is another sheet nobody controls.

    The application record gets a new version, and the field keeps filling in the old one.

  4. The evidence is scattered.

    Photos are on the supervisor's phone, log sheets in a binder, and the rest in an email.

  5. And the week before the audit, the month gets rebuilt.

    Someone pieces together from memory, at the last minute, what the auditor expects as a same-day record.

With Arlo

  1. Your team fills in the form on the phone, as it happens.

  2. Your team records it once, in the lot.

  3. There is one form, with its code and its version.

  4. Every response keeps who filled it in, when, the lot, and the photo.

  5. You walk into the audit with same-day records, ready to download.

How a record gets from the field to the audit.

  1. Your team opens the form on the phone

    They pick the form from the list and fill it in on the lot. If they get interrupted, they save a draft and finish it later.

    Fill a Form

    Saved Drafts

    Agrochemical application record

    One response per application and per lot

    Saved on: Oct 9, 6:40 AM

    Delete Continue

    Available Forms

    • Daily contractor attendance

      Check-in and check-out by crew

      Fill Form

    • Agrochemical application record

      One response per application and per lot

      Fill Form

    • Packing house hygiene inspection

      Weekly checklist

      Fill Form

    • Physical warehouse count

      Supplies counted against the system

      Fill Form
    What the supervisor sees on the phone · Sample data

  2. They only answer what applies

    A Yes opens the questions that follow: if there was a spill, the form asks for the description and the photo. Nobody can skip a required field.

    Form: Agrochemical application record

    One response per application and per lot

    Fields
    LotRequired 7A
    Supply appliedRequired abamecal
    Rate per literRequired 1.5
    Full protective equipment worn?
    Any drift or spill?
    Spill descriptionRequired About 2 L of mix spilled while filling the stationary sprayer at the north edge. Covered with sand and collected.
    Spill photoRequired spill-7a.jpg
    Back Save as Draft Submit
    A Yes opens the questions that follow · Sample data

  3. The response is ready for the auditor

    It records who filled it in and when, the lot, the supply, and the photo. You download it to Excel on its own or with every response in the period.

    Response for: Agrochemical application record

    M. Ramírez

    October 9, 2026 7:12 AM

    Download Excel Edit
    Application Date
    Oct 9, 2026, 6:30 AM
    Lot
    7A
    Supply Applied
    abamecal
    Rate Per Liter
    1.5
    Spray Volume
    400
    Total Product
    600
    Applicator
    East crew
    Full Protective Equipment Worn?
    Yes
    Any Drift Or Spill?
    Yes
    Spill Description
    About 2 L of mix spilled while filling the stationary sprayer at the north edge. Covered with sand and collected.
    Spill Photo
    spill-7a.jpg
    The response, ready for the auditor · Sample data

Your formats, with the rules you set.

Every form is yours: which fields it has, which are required, which depend on another answer, and which part of the estate they connect to.

Only ask what applies

A field can stay hidden until another question is answered Yes. If there was a spill, the description and the photo appear. If not, the form moves on. Whoever fills in the form never sees questions that don't apply.

  • Required fields that stop an incomplete form from being submitted
  • Conditional visibility from any Yes/No question
  • Calculated fields worked out from the form's own numbers
arloagro.com / custom-forms / fields

Edit Field

Name Spill description
Description What happened, how much product, what was done
Field Type Textarea
Dependency Field Any drift or spill?
Value Yes
Color
Use existing color
Required
Cancel Update Custom Field

Any record, at hand on audit day

Response activity lists the responses of every form. You filter by form, dates, and responder, and open each response with its photos.

  • Who filled in each response, and when
  • An Excel file with every response in a period, sent to your email
  • An Excel file for a single response, to attach wherever it's asked for
arloagro.com / custom-forms / responses

Response Activity

Back to forms All response activity

Activity Filters

Reset filters
Custom form Agrochemical application record
Submitted from 09/01/2026
Submitted to 09/30/2026
Responder All responders
Apply filters

Response Activity

Submitted atFormResponder
September 30, 2026 6:52 AM Agrochemical application record M. Ramírez
September 29, 2026 7:18 AM Agrochemical application record J. Pérez
September 26, 2026 6:41 AM Agrochemical application record M. Ramírez
September 25, 2026 3:07 PM Agrochemical application record L. Mora
September 24, 2026 6:35 AM Agrochemical application record M. Ramírez
September 23, 2026 7:02 AM Agrochemical application record J. Pérez

Start with what you already have in Excel

If you keep the record in a spreadsheet today, download the form's template, paste your rows, and upload it. Arlo creates one response per row. From then on, your team fills in the form on the phone.

  • An Excel template built from your form's own fields
  • Upload as CSV or XLSX
  • Fields connected to your lots, supplies, contractors, and clients
arloagro.com / custom-forms / responses

Submissions

Download Excel Download Template Bulk Upload
Submitted AtSubmitted by
October 9, 2026 7:12 AM M. Ramírez View
October 8, 2026 6:48 AM J. Pérez View
October 7, 2026 6:39 AM M. Ramírez View
October 6, 2026 3:21 PM L. Mora View
October 5, 2026 6:57 AM M. Ramírez View

Bulk Upload Form Responses

Upload a CSV or XLSX file with form responses. Each row will create a new response. Download the template first to see the required format.

Select File Choose file applications-january-september.xlsx
Cancel Upload

Estates already keep their records in Arlo.

Figures as of August 2026. Navelinas SAS (228 ha of oranges) built its own forms and fills them in every day.

Forms in Arlo

August 2026

responses at Navelinas SAS, in about thirteen months
21,863
forms of its own at Navelinas SAS
23
daily contractor attendance records at Navelinas SAS
8,495
per-picker harvest tickets at Navelinas SAS
7,738
soil fertilizer application records at Navelinas SAS
1,019

The rest of the estate, in the same record.

What your team records in any module goes into the lot's record and adds to its cost per kilo and margin.

Walk into your next audit with same-day records.

In 20 minutes we go over which records your certification or your buyers ask for, which ones you keep on paper or in Excel today, and which to start with. We tell you straight whether Arlo fits.

Book a 20-minute demo Message us on WhatsApp

Frequently asked questions

What records do you need for a GlobalG.A.P. audit?
The ones your version of the standard asks for in your scope, and your certification body confirms them. Arlo doesn't certify. In Arlo you build a form per record, such as agrochemical applications, fertilization, hygiene, or attendance, and your team fills it in on the phone the day the work happens.
How do you prepare farm records for a PrimusGFS audit?
Keep them as the work happens. In Arlo you build the forms your scheme calls for, your team fills them in on the phone, and you download every response for a period to Excel. The scheme, the list of records, and the audit stay yours, and Arlo isn't affiliated with any certifier.
Can I turn a paper farm inspection checklist into a digital form?
Yes, one field per question. Each item can be a Yes/No, a single choice, or a number, with required fields, questions that only show when the previous one is Yes, and a photo wherever you need one. If you already keep the records in Excel, you upload them with the form's template.
What can a farm form capture?
Text, numbers, dates and times, Yes/No, single choices, photos or files, calculations from other numbers in the form, and fields that point to a lot, supply, contractor, client, or task on your estate. Any field can be required, or show only when another question is Yes.
Do farm forms work offline in the field?
No. A form needs a connection to open and to save. Your team can save a long form as a draft and finish it later from Saved Drafts. In Arlo, sanitation routes and harvest entries are the records that work without signal.
What's the difference between farm record keeping software and accounting software?
Accounting software keeps the books. Farm record keeping software records the work done in the field. Arlo records applications, inspections, attendance, and counts as your team does them, and exports them to Excel. It does not keep accounts or run payroll.
What records does Rainforest Alliance certification require?
The ones in the standard and checklist that apply to your farm, and your certification body confirms them. Arlo doesn't certify or decide that list. It keeps the records you choose to track, with who filled them in and when, ready to export for the audit.
Where are the audit records, and how do I export them?
In Arlo's response activity. There you filter by form, dates, and responder, open each response with its photos, and download one response or every response in a period to Excel. The period file arrives by email.